Privacy Policy

The organisation has a named Data Protection Officer. Please contact hello@peshkar.org for any enquiries regarding data protection or requests for data, and your message will be passed to them.

Peshkar collects data on participants, staff members (including freelance staff), board members and partner contacts.

Staff, board member and partner data is collected under the basis of Legitimate Interest.

Participant data, including photographic and video footage, is collected on the basis of Consent.

Data is shared with funders on receipt of requests for monitoring information. These funders include but are not limited to Arts Council England, The National Lottery Heritage Fund and Oldham Council.

Peshkar works in partnership with other organisations across the charities sector and, as such, will sometimes need to share data with these organisations for the purposes of creating artworks, marketing and promoting projects and reporting to funders. When this is the case, data sharing agreements will be drawn into the partnership contracting procedure.

Peshkar uses Google as its email and cloud client. Data is held via Google Drive in secure files. Only those which do not contain sensitive personal data are shared across the staff team. Google is GDPR compliant and has published details of its compliance.

Peshkar occasionally uses other clients such as Mailchimp and Eventbrite as a way of communicating with audiences. Both of these are GDPR compliant.

Peshkar hosts photographic images on Flickr (photographic permissions are sought from all participants) and video footage via YouTube (a Google service and, therefore, covered by their policies).

Peshkar artists also make use of Dropbox to host imagery from workshops and projects. This may occasionally include photographic or video images of participants.

This website has no user accounts and does not store anything you type into its forms. The contact form opens a pre-filled email in your own email app instead.

To understand how people find and use our website, and to promote our projects, opportunities and events, Peshkar uses or may use the services below. They collect information about your device and how you use the site, such as pages visited, links clicked, approximate location, browser type and how you arrived. We use this information in summary form and do not use it to identify you personally.

Analytics and advertising tools are only switched on with your consent, which is our lawful basis for using them. Peshkar never shares sensitive personal data with advertising platforms and does not target adverts using it.

Some of these providers are based, or process data, outside the UK. Where this happens, they rely on safeguards recognised under UK data protection law, such as adequacy decisions or the International Data Transfer Agreement.

Cookies are small files saved by your browser. In line with the Privacy and Electronic Communications Regulations (PECR), we only set analytics and advertising cookies once you have agreed to them, and you can change your mind at any time. Cookies that are essential for the website to work do not need consent.

When you follow, message, comment on or share our posts, the platform you use also processes your data under its own privacy policy. We can see the information you make available to us there, such as your profile name and messages, and we use it only to respond to you and to understand how our posts perform.

Peshkar holds all data for a maximum of five years of inactivity. After this point, records of participants, staff and board members including photo and video records, evaluation and forms are deleted and shredded (if held in hard copy). If it is deemed that an individual is of worth to the organisation as a contact after five years of inactivity has lapsed, Peshkar may contact this person to seek their consent to retain their data.

Any of these rights can be exercised by contacting the Data Protection Officer via hello@peshkar.org. Any requests will be dealt with in 30 days or less according to the guidance of the Information Commissioner's Office.

Any complaints or concerns regarding data protection at Peshkar can be raised with the Data Protection Officer via hello@peshkar.org or, in the worst case scenario, with the Information Commissioner's Office (ico.org.uk).

Peshkar carries out Privacy Risk Assessments on all its data. This process is undertaken by the Data Protection Officer and overseen by the Trustee responsible for Data and Safeguarding. Data reports are made to the Board of Trustees at every meeting.